Author: Alfredo Morresi
As a community manager, are you tired of juggling event details and missing out on creative inspiration?
Here some practical strategies to leverage GenAI-powered tools for community managers, and optimize the entire event planning, exectuion and reporting process. Tips to help with creative asset and marketing material creation, session topic selection, survey analysis, attendee data insights, and more.
Do you have your “magic tips” to share? Pull requests are welcome!
Prompt engineering is an art. Practive it without fear of making mistakes!
Please keep in mind:
In order to try the different suggestions, a way to access Gemini mulltimodal capabilities is required.
The community landing page is an important showcase to “tell the why and the how” of the community, and attract new members. How to capture its true essence and put it into words? For example, using footage of past community experiences.
After gathering some pictures of past events, access Vertex AI Studio Multimodal, select the “Gemini 1.5 Pro” model, upload the images and prompt:
You are a content writer and you want to write an engaging landing page text to present a community and its activities, based on the uploaded pictures.
The community name is GDG Rainbow.
It should talk about the importance of tech communities, providing examples of their activities taken from these pictures, and invite readers to join the community events to learn something new about Google technologies.
Put emphasis on the learning opportunities offered on Google technologies, and the possibility to create connections with the local ecosystem of developers.
Things to try:
Once the topic of the session is decided, prompts can help generating session titles and descriptions to get inspired from.
In Gemini app, prompt:
You're a community manager.
You organized a speaker session about how to build the first GenAI powered Android app, using Vertex AI.
Write a text to present the event to a potential audience, including the event agenda.
Let’s add some event-specific context:
You're a community manager.
You organized a speaker session about how to build the first GenAI powered Android app, using Vertex AI.
Write a text to present the event to a potential audience, including the event agenda.
The event will be hosted in SkillsShare tech space in Pavia, on May 24 from 6:00 to 8:00pm.
Alfredo Morresi will be the speaker.
Focus on the unique aspects of the event: it's the first one in the Pavia area about this topic, the speaker is a well-known expert on Android app development, the Q&A session will give the audience an opportunity to ask about real-world experience in developing this kind of mobile app.
Now, let’s create some social-media snippets:
You're a social media manager.
You need to write a text tailoed for X and LinkedIn social media to advertise a speaker session about how to build the first GenAI powered Android app, using Vertex AI.
List hashtags to use.
Too hyperbolic? Let’s fix it:
You're a social media manager.
You need to write a text tailoer for X and LinkedIn social media to advertise a speaker session about how to build the first GenAI powered Android app, using Vertex AI.
List hashtags to use.
The post targets a tech audience, so avoid all the marketing buzz.
Images help people understand content and make it more pleasant, but for those with visual impairments, alt tags are crucial. They describe the image and provide context, making your community or event page accessible and SEO-friendly.
To generate alt text for images:
Using community platforms which allow to gather RSVPs and ask for attendees questions, is possible to get insights on what they expect from the event, and potentially make adjustement to tailor-made the event for them.
For example, GDG Event Platforms asks these additional questions during the event registration (more can be added by community organizers), and allows to export them as CSV for further analysis:
Using this event as example, it’s possible to export the RSVP data into a CSV, upload the file (or drag and drop it) in Vertex AI Studio Multimodal, select the “Gemini 1.5 Pro” model, and prompt:
How did the attendees know about the event? Show percentage and detailed analysis
Or
What's the average experience of event attendees, and what they expect from the event?
It may happen that no one wants to break the ice during a Q&A session making the first question. Hence, having a list of few ready-made ones to fill that awkward silence can be helpful.
If the speaker provides a presentation in advance, it’s possible to get them using Vertex AI Studio Multimodal, select the “Gemini 1.5 Pro” model, upload the PDF file and prompt:
Give me 5 thoughtful questions to ask to the presenter of the talk in the PDF file
Sometimes there are gadgets and swags to distribute to event attendees. Instead of randomly assigning them with a raffle, why not rewarding who really listened to the content presented? Assuming there is a PDF of the session, there is an easy way to generate questions and answers.
Use Vertex AI Studio Multimodal, select the “Gemini 1.5 Pro” model, upload the PDF file and prompt:
I want to organize a quiz based on the PDF file.
Give me 6 questions with multiple choices, and their answers
In case the content is suitable for a more “interactive” approach, the following prompt can be very inspirational:
Using the attached presentation, create 7 riddles, in rhymes, and their answers.
Each riddle starts with a statement, and finishes with a question
Provide 3 alternative replies: one correct and two wrong.
Quote the slide the riddle refers to, and the correct reply.
If there is a YouTube video of the session available, Google Gemini YouTube extension can help quickly summarize, analyze and ask questions about the video. Given video captions are available.
Open Gemini app and try the following prompt:
Please summarize the content of the video at https://www.youtube.com/watch?v=9YowQrFxEWg using 6 bullet points
Too long?
Make the previous answer shorter
The prompt works also with published, but unlisted, YouTube videos.
If only audio is available, it’s possible to use Vertex AI Studio Multimodal, select the “Gemini 1.5 Pro” model, upload the audio file (drag and drop it the upload grays out the file) and prompt:
Summarize in 4 bullet points
With 1M context window (and counting), up to 11 hours of audio can be summarized.
Worried about the price for using Vertex AI? Details on the pricing model, and an audio example of 4 mins costs $0.06: $0.00265 / second * 4.5 mins * 60 seconds
Similar approach if only slides of the sessions are available. Using Gemini 1.5 Pro model in Vertex AI Studio Multimodal it would be possible to summarize the PDF document of the session.
Open Google Gemini app and try the following prompt, using the bullet points generated in the previous step:
The following bullet points were taken from a session presented at an event. Using them, prepare a wrap-up email to send to all the event attendees. Please also add a feedback request and ask them to register to the community to stay updated on upcoming events.
* Importance of MFA: Multi-factor authentication (MFA) is crucial for securing your Google accounts and preventing unauthorized access. It stops nearly all common account attacks.
* Setting up Google 2SV: Visit myaccount.google.com to enable and configure 2-Step Verification (2SV), Google's MFA solution.
* Recommended Factors: For optimal security, set up these four factors in order of priority: Security Key, Google Authenticator App, Device Push, and Backup Codes.
* Factor Comparison: The video discusses the various MFA factors, including their security levels and potential drawbacks. Security keys are the most secure, while text messages are less secure but still significantly better than no MFA.
Ideally, event attendees should be checked-in at the entrance. In case it wasn’t possible, GenAI comes to the rescue. Take a photo of the event attendees (front audience or at the back of the room both work), use Vertex AI Studio Multimodal, select the “Gemini 1.0 Pro Vision” model, upload the image file and prompt:
How many people there are in the picture?
Enjoy an automatic count of the number of attendees.
Similarly to the attendees RSVP replies, it’s possible to analyze the attendees feedback, assuming they replied to the attendees feedback forms. GDG Event Platform ask for these questions:
After exporting the replies in a CSV for this example event, upload the file (or drag and drop it) in Vertex AI Studio Multimodal, select the “Gemini 1.5 Pro” model, and prompt:
Analyze attendees satisfaction score and groups topics they liked the most
Or something sligtlhy more advanced:
Behave as a data analyst. You are given a CSV file that you need to analyze.
Take the columns "Would you join another event organized by this community based on your experience?" and "How well did the content of the event meet your expectations?".
Reasoning step by step, analyze whether there is a correlation between the values in both columns.
Please note: LLMs sometimes allucinate: try different and specific prompts and verify them. Asking to illustrate data categorisation with quotes from respondents proved to work the best.
GenAI can help a lot in the entire event organization flow. As usual, creativity in prompting, iterations and adding specif context and commands will produce the best results. There are other tasks, not yet included in this presentation, where LLM could help. For example:
Have a great event planning!
Sources for event topics
Sources for conferences and speakers
Image generation
Find the right role
Scrapers
Ollama
brew install --cask ollama
https://ollama.com/library, and insall gemma:7b (ollama run gemma:7b)
http://localhost:11434/
ollama pull gemma:2b
ollama pull nomic-embed-text